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CAAi: construction contract administration, redefined

Developed by CMC Contracts, CAAi is an AI-native SaaS platform that reads construction contracts, drafts notices, and tracks variations and payment claims—helping project teams protect entitlement and keep administration on time.

CAAi

Developed by CMC Contracts

From services to software

Built from real construction contract administration experience

CMC Contracts was founded to give contractors access to specialist, senior-level commercial management capability without the overhead of a full in-house team. Working inside live projects exposed the same recurring problem: critical notices, variations and payment deadlines were still being managed through fragmented manual processes.

CAAi is the AI-native SaaS product developed by CMC Contracts to solve that problem—combining construction contract knowledge with practical project workflows.

Visit the CAAi website

What CAAi does

Seven modules. One contract admin workflow.

From the moment a contract lands to the day you get paid, CAAi handles the admin that usually slips through the cracks.

Tender Departure Schedules

Turn contract review findings into a structured departure schedule, with clause references, proposed amendments and a clear rationale ready for tender negotiations.

  • Clause-by-clause departures in one structured schedule
  • Proposed wording and commercial rationale kept together
  • Editable, downloadable and ready for review
CAAi tender departure schedule showing clause references, proposed departures and rationale

Execute and track Variations

Create project-specific variation templates, issue variation events and track each submission through approval and payment from one register.

  • Contract-specific variation templates generated for the project
  • Live register for values, status and client approval
  • A clear record from first notice through to payment
CAAi variation templates generated from the construction contract
CAAi variation register tracking submissions, approved amounts and status

Draft and manage Notices, NODs and EOTs

Use contract-specific templates to prepare Notices of Delay, Extension of Time claims and other required notices, then manage every item in a central register.

  • Templates generated from the contract's notice requirements
  • NOD, EOT and claim communications managed consistently
  • Submission status and key impacts visible in one register
CAAi notice templates generated from contract analysis
CAAi notice register tracking contractual notices and claims

Rights & Obligations Report

CAAi organises the contract into a practical rights and obligations report, so teams can find duties, entitlements and time requirements by topic.

  • Obligations organised by contract administration topic
  • Clause references retained for traceability
  • Expandable detail for practical project use
CAAi rights and obligations report organised by contract topic and clause

Site Diaries tied to the contract

Capture daily project records, weather, delays, latent conditions, variations and pricing particulars in one structured site diary entry.

  • Daily observations and project conditions recorded together
  • Delay, latent condition and variation prompts built in
  • Pricing particulars linked to the work performed
CAAi site diary entry with weather, delay, variation and pricing fields

Daily Hire Dockets without the paper trail

Prepare daily hire dockets inside the project record, keeping project details, labour and hire information structured for review.

  • Project and docket details captured consistently
  • Labour and hire records kept in one workflow
  • A cleaner record for review and reconciliation
CAAi daily hire docket entry form for project labour and hire records

Payment Claims built from live project data

Prepare payment claims against the bill of quantities and bring approved variations into the same claim workflow, with current-period values clearly visible.

  • Bill of quantities and approved variations in one claim
  • Previous, current and claimed-to-date values kept clear
  • Structured claim preparation before submission
CAAi payment claim showing bill of quantities, approved variations and current claim values

From tender departures & signing the contract to final account — done with ease.

  1. Upload your contract

    Drop in any AS, GC21, MW21 or bespoke agreement. CAAi reads it in minutes.

  2. Get an instant review

    A clean risk register, obligations cheat sheet and clause-by-clause summary, ready to share.

  3. Draft notices & variations

    CAAi pre-fills the right clauses, dates and recipients so nothing slips past a time bar.

  4. Track claims & deadlines

    Variations and payment claims flow into your progress claim, tracked to every deadline.

Made for the teams carrying the contract risk

01

Head contractors

Keep contractual obligations, notices, variations and claims visible across active projects.

02

Subcontractors

Protect entitlement with timely notices and a clearer record from event through payment.

03

Commercial teams

Reduce repetitive administration while maintaining the contract discipline projects require.

CAAi by CMC Contracts

Never miss a deadline. Always retain entitlement.

See how CAAi reads contracts, drafts notices and tracks every variation and payment claim.

Explore CAAi
Services

We provide quality construction consulting services

Contact

Support

info@cmccontracts.com.au

+61 401 425 805

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